Employee Setup
Adding
a new employee to the timekeeping system is done by an authorized user.
A manager or supervisor can add a new employee if given the correct
permissions.
Step 1. Click “Employee Setup” from the left pane.
Step 2. Select “add new” found at the top of the “Employee Name” list.
Step 3. There are 3 mandatory fields: First Name, Last Name, and Card Number 1 / Login ID. The other fields will be populated according to your company’s profile. Note: Hover your mouse over the field titles for brief description.
Step 4. Click “Save” found at the bottom of the page
System operation for each item will apply as listed below. Utilize help pop-ups to better understand each item and its use.
First/Last Name
· Coordinated with reporting
Title
· Job title coordinated with reporting
Home Department
· Designate employee department
Location
· Designate employee location
Supervisor
· Associates the employee to a supervisor
Default Pay Rate
· Default or standard pay-rate for the employee
Auto Lunch Minutes
· These minutes will be automatically deducted on a daily basis (a minimum of hours worked for the day can be set to trigger the automatic lunch deduction e.g..45 minutes after 5 hours worked)
Auto Lunch Hours
· Indicates requirement for how many hours consecutive (e.g.. clocking out would reset the hours) that must be worked before automatic lunch minutes are deducted
· Use when Auto Lunch Minutes are designated for an employee
Web password
· Setting a password permits an employee to both clock in by PC and view their timecard. Clocking in and out can be restricted to certain PCs; however, viewing a personal time card can be done at any PC with Internet access
Employee Code
· A separate ID number entered here can be included in reports
Step 1. Click “Employee Setup” from the left pane.
Step 2. Select “add new” found at the top of the “Employee Name” list.
Step 3. There are 3 mandatory fields: First Name, Last Name, and Card Number 1 / Login ID. The other fields will be populated according to your company’s profile. Note: Hover your mouse over the field titles for brief description.
Step 4. Click “Save” found at the bottom of the page
System operation for each item will apply as listed below. Utilize help pop-ups to better understand each item and its use.
First/Last Name
· Coordinated with reporting
Title
· Job title coordinated with reporting
Home Department
· Designate employee department
Location
· Designate employee location
Supervisor
· Associates the employee to a supervisor
Default Pay Rate
· Default or standard pay-rate for the employee
Auto Lunch Minutes
· These minutes will be automatically deducted on a daily basis (a minimum of hours worked for the day can be set to trigger the automatic lunch deduction e.g..45 minutes after 5 hours worked)
Auto Lunch Hours
· Indicates requirement for how many hours consecutive (e.g.. clocking out would reset the hours) that must be worked before automatic lunch minutes are deducted
· Use when Auto Lunch Minutes are designated for an employee
Web password
· Setting a password permits an employee to both clock in by PC and view their timecard. Clocking in and out can be restricted to certain PCs; however, viewing a personal time card can be done at any PC with Internet access
Employee Code
· A separate ID number entered here can be included in reports